VulaFlow

For corporate procurement and ESD teams

Shortlist small suppliers you can stand behind.

VulaFlow reads each supplier's CIPC, tax and B-BBEE documents, checks them against your requirements, and lays the bids side by side. Every field shows the line of the document it came from.

Request a pilot See how it works

Supplier documents and business data will be held in South Africa.

BBBEE_certificate.pdf
Sample data
Enterprise name
Sample Catering (Pty) Ltd
Verified by reviewer

“…issued to Sample Catering (Pty) Ltd, registration 2019/000000/07, in terms of the Codes of Good Practice…” Page 1, line 3

Valid until
31 March 2027
Expires in 5 months

“…this certificate is valid until 31 March 2027.” Page 2, line 11

Black ownership
51%
AI-extracted, awaiting review

“…51% black ownership, verified by a SANAS-accredited agency…” Page 1, line 9

The problem

Why supplier shortlists stall

Good suppliers are hard to find.

Buyers go back to the names they already know, so capable small businesses never get a look.

Bids arrive in different shapes.

Informal descriptions, mixed languages and scanned paperwork make a side-by-side comparison slow and subjective.

Trust is a guess until the first invoice.

Without current documents or a track record, a new supplier is a risk nobody wants to sign off on.

How it works

From unknown supplier to a shortlist you can defend.

01

Suppliers build a profile.

They upload CIPC, tax and B-BBEE documents. Each one becomes a badge that expires with the document and prompts a renewal.

02

Bids meet your requirements.

VulaFlow extracts the fields, checks their formats and scores each bid against the requirements your team sets.

03

You compare and decide.

Bids sit side by side with every field traced to its source, so the shortlist is something you can explain to your committee.

Built for trust

The AI reads. People verify.

Paperwork is messy, and a wrong guess can cost a contract. So the system flags what it is unsure about instead of filling the gap.

  • Blurry scans, stamps over text and handwriting go to a reviewer.
  • A file labelled as a CIPC document that is really a B-BBEE certificate gets caught.
  • Nothing is stored until the extracted value is found in the source text.
Bid comparison Sample data
Requirement
Supplier A
Supplier B
Supplier C
CIPC registration
Valid
Valid
Valid
Tax compliance PIN
Valid
Expires soon
Valid
B-BBEE certificate
Valid
Valid
Missing
ESD alignment
Strong
Partial
Not scored
Reviewer sign-off
Done
Pending
Pending

Governance

A full audit trail.

Every document access, change and sign-off is logged, and the log cannot be edited afterwards.

Roles that match your process.

Separate access for approvers, data entry and read-only auditors.

Designed for POPIA.

Collects only what a bid needs, records consent, and keeps documents in South Africa.

Put one real RFQ through it.

Start with a single tender. We set up your requirements with your procurement team, then show you the comparison on your own paperwork.

Request a pilot

Or write to shabalala@bnzgroup.co.za